Here you will find all the functionalities available to users in the DPS, enabling them to access the DPS and manage personal data in compliance with the GDPR.
Explicit Consent
All users accessing the DPS are presented with the following documents:
Cookie Policy: Required under the ePrivacy Directive and the GDPR.
Privacy Policy: Required under Articles 13–14 of the GDPR, which oblige the Data Controller to inform users about how their personal data is processed.
Terms of Service: Even though not strictly required by the GDPR, this agreement constitutes the legal basis for the processing operations necessary to deliver the service under the GDPR (article 6.1.b).
The Terms of Service and the Privacy Policy are separate but complementary documents that must be accepted and acknowledged separately.
The cookie policy is predefined, as cookies cannot be customized.
In order to comply with the GDPR, the definition of other agreements is the responsibility of the company (data controller) to which the DPS belongs.
Be sure that agreements are complete and available before moving your DPS to production.
The DPS automatically grants that all the users accept the latest version of these agreements.
When a user completes the account registration form, they must accept the agreements in order to complete the registration.
In case an agreement is amended, during the login, users will be informed with a popup where they can review the new agreement and accept it to keep using the service.
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Privacy and Terms agreements accepted by the users are always visible by navigating the Privacy and Terms page under the user profile menu.
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A back-office user, by entering the edit page of another user can check the date/time the user accepted the agreements.
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Rights for Individuals
Through the DPS interface, any registered user can:
Change personal data at any time;
Be notified in case personal data is updated by another user.
Request the download of personal data in a portable format.
In the alternative, a request can be issued to the Data Controller contact endpoint as stated in the Privacy Policy agreement.Delete the profile at any time, and delete all personal data accordingly.
Unsubscribe from notifications with a single click.
Data Storage
All customer data is stored and processed on servers located within the European Union and managed by highly secure Cloud Providers.
This ensures adherence to the requirements of the General Data Protection Regulation (GDPR) and guarantees that personal information remains subject to European data protection laws and supervisory authorities.All customer data is under backup encryption at REST and persisted for a limited period of time.
What do you need to configure
The DPS is almost ready to use, but these activities are up to you in the Console:
Configure the Privacy Policy agreement.
Configure the Terms of Service agreement.
Allow DPS users to unsubscribe from notifications.